Before
Files exported, cleaned, renamed and combined by hand before every review.
After
The package builds itself to the same standard, and the reviewer is told when it is ready.
Plain automation
Automate preparing files for someone else to review
Someone gathers, cleans and formats files so a manager or a client can review them. The package is ready before the reviewer asks for it.
In short
Files gathered, cleaned and formatted by hand before every review, by someone junior for someone senior. We build a job that assembles the package on schedule or on demand, to the same standard every time, and tells the reviewer when it is ready. Plain automation, no AI. Usually a single-task automation, $7,500 to $25,000. First deliverable running within 14 days.
- Free evaluation
- Fixed quote before work begins
- First deliverable running in 14 days, guaranteed
- Small tasks welcome
What this costs you today
Before a review, someone pulls the files together. Export this, remove those columns, rename that, combine these, put it in the folder, tell the reviewer it is ready. The reviewer is senior and the preparation is not, so a junior person does it every time.
It is done differently each time, so the reviewer spends the first ten minutes working out what they are looking at. When it is late, the review is late.
Call a fully loaded employee $45,000 a year, as an illustration. Preparation typically takes 5 to 10 hours a week. Ten hours is a quarter of a person, spent getting files ready for someone else to look at.
- Typical time
- 10 hrs / week
- That is
- a quarter of a person
- At an illustrative $45,000 a year
- $11,250 / year
Typical figures, using $45,000 as an illustrative fully loaded cost. Your numbers go in the calculator below. If your version is a couple of hours a week, that still counts. Or open these figures in the calculator and change them.
How it works
- 1
Step 1
We watch a package get prepared once and write down every source, cleanup step and layout rule.
- 2
Step 2
We build the job to pull the files, apply the cleanup and format them to your standard.
- 3
Step 3
It puts the package where the reviewer expects it and sends a note that it is ready.
- 4
Step 4
If a source is missing or looks wrong, the job stops and says so instead of producing half a package.
What CBIT builds instead
We build a job that assembles the package on a schedule or at the press of a button. It pulls the files from where they live, applies the cleanup rules, formats them to your standard, and puts them where the reviewer expects them, with a note that they are ready.
The package looks the same every time, so the reviewer starts with the review. If a source file is missing or does not look right, the job says so instead of producing a half-finished package.
Plain automation handles most repetitive work. We use newer tools only where they clearly earn their place, and we tell you when we do. Preparing files does not need them.
What the person gets back is the preparation. The reviewer gets a package that is ready when they are.
Plain automation or AI?
This is plain automation. No AI. Gathering, cleaning and formatting to a known standard is a set of rules.
What business automation actually costsOne example, names left out
Real work from real clients, with the names left out. What matters is the shape of the problem, and how often we see it.
Price band and timeline
- Usually
- Single-task automation
- Band
- $7,500–$25,000
- First deliverable running
- Within 14 days
This kind of project
A focused version may be a small project
A handful of exports with clear cleanup rules and a fixed layout is a small project. Scope grows with the number of sources, with cleanup that needs judgment, and with packages that differ by reviewer.
- Small tasks and larger workflows are both welcome. We look at what needs to happen and give you a fixed quote before work begins. No hourly meter.
- First deliverable running in 14 days, guaranteed.
- Changes to outside systems (a portal redesign, a vendor's API change) may require separately quoted repair work. We tell you when that happens.
All prices and the guaranteeWhat business automation actually costs
Run your own numbers.
Set to the typical figures for this task. Change them to match your team, however small the number.
What this task costs you in time
Hours a week, times the people doing it, at whatever a person costs you. $45,000 a year is an illustration; set it to your own figure.
People doing this work
1
Hours each, per week
Half an hour counts. 40 is a full week.
10
Fully loaded cost per person, per year
Salary, benefits, taxes, overhead. $45,000 is an illustration; set it to yours.
$45,000
Time spent on this task
10 hrs / week
About 520 hours a year of a person's time.
- Labor value of that time
- $11,250 / year
- Your project price
- Fixed quote after a free evaluation
These figures show the value of time spent on the task, not a project quote or guaranteed cash savings. We will help estimate what can realistically be automated.
Questions about this task.
What kinds of files?
Spreadsheets, exports, PDFs, scanned documents, reports from your systems. Cleanup means the steps a person does now: remove columns, rename, combine, sort, convert. If a step needs judgment, that step stays with a person and the job stops there.
Can different reviewers get different packages?
Yes. The sources are pulled once and the layout rules differ by reviewer. Each extra layout adds a little scope; the gathering and cleanup are shared.
On a schedule or on demand?
Both. Month-end packages usually run on a schedule. Client review packages often run when someone presses a button or a status changes in your system. The trigger is a setting.
How is this priced?
A handful of exports with clear cleanup rules and a fixed layout is a single-task automation, $7,500 to $25,000, at the low end. Many sources, cleanup that needs judgment, or packages that differ by reviewer move it up. The quote is fixed after the free evaluation.
How long until it is running?
The first package is building itself from real sources within 14 days of us having access to them.
Tell us about the task your team keeps doing by hand.
Every morning, every Friday, or every time an order comes in. Small tasks and larger workflows are both welcome. The evaluation is free, and if we take it on, the first deliverable is running in your operation within 14 days, guaranteed.
Free evaluation. Fixed quote before work begins.
Related tasks
Automation, AI where needed
Automate renaming, sorting and filing documents that arrive by email
They land in the right place, named the right way, the moment they arrive.
Plain automation
Automate anything your team does from a checklist every day
The routine steps run on their own. The person handles the two that need a decision.
Guide
What business automation actually costs
What makes a project small or large, how the fixed quote works, and how the cost compares to the time the task takes today.
Everything we automate, with what goes into each one.