Before
Every email gets read, and the details typed into a spreadsheet by hand.
After
The row appears on its own. Nobody retypes what was already written.
Automation, AI where needed
Stop copying email contents into a spreadsheet by hand
Someone reads each email and types the details into a spreadsheet, one row at a time. The row is added for you the moment the email arrives.
- Free evaluation
- Fixed quote before work begins
- First deliverables in 30 days, guaranteed
- No staff replaced
What this costs you today
Orders, requests, confirmations arrive by email. Someone reads each one, picks out the name, the date, the reference, the amount, and types them into a spreadsheet so the rest of the team can work from it. It is a few minutes per email, and there are a lot of emails.
A digit gets transposed. An email is missed on a busy day. The spreadsheet is the source of truth, and it is only as good as the person's afternoon.
Call a fully loaded employee $45,000 a year, as an illustration. In the companies we meet this typically takes 5 to 10 hours a week. Ten hours is a quarter of a person, spent retyping what was already written.
- Typical time
- 10 hrs / week
- That is
- a quarter of a person
- At an illustrative $45,000 a year
- $11,250 / year
Typical figures, using $45,000 as an illustrative fully loaded cost. Your numbers go in the calculator below. If your version is a couple of hours a week, that still counts.
What CBIT builds instead
We build an automation that watches the inbox and, when a matching email arrives, pulls out the fields and adds the row. The spreadsheet stays the spreadsheet. It just fills itself in.
When the emails follow a form or a template, the fields come out by rule. When they are free text, written differently by every sender, we use AI to extract the fields, and we say so. Either way, anything that cannot be read with confidence is set aside for a person rather than guessed.
Plain automation handles most repetitive work. We use newer tools only where they clearly earn their place, and we tell you when we do. Unstructured email is one of the places they might.
What the person gets back is the retyping. The spreadsheet is current when they open it.
Is this AI?
Plain automation when the emails follow a format, which is most of the time. If they are written differently every time, we use AI to pull out the fields, and we tell you.
Automation vs. AI: which one your task needsOne example, names left out
Real work from real clients, with the names left out. What matters is the shape of the problem, and how often we see it.
What shapes the scope and the quote
This kind of project
Small when the emails follow a format
Emails from a form or a template can be read by rule, and that version is a small project. Free text written differently by every sender needs extraction, which takes more work and more testing. One inbox, one spreadsheet and consistent senders keep it simple.
- Small tasks and larger workflows are both welcome. We look at what needs to happen and give you a fixed quote before work begins. No hourly meter.
- First deliverables in 30 days from kickoff, guaranteed.
- Changes to outside systems (a portal redesign, a vendor's API change) may require separately quoted repair work. We tell you when that happens.
Run your own numbers.
Set to the typical figures for this task. Change them to match your team, however small the number.
What this task costs you in time
Hours a week, times the people doing it, at whatever a person costs you. $45,000 a year is an illustration; set it to your own figure.
People doing this work
1
Hours each, per week
Half an hour counts. 40 is a full week.
10
Fully loaded cost per person, per year
Salary, benefits, taxes, overhead. $45,000 is an illustration; set it to yours.
$45,000
Time spent on this task
10 hrs / week
About 520 hours a year of a person's time.
- Labor value of that time
- $11,250 / year
- Your project price
- Fixed quote after a free evaluation
Tell us about this task
These figures show the value of time spent on the task, not a project quote or guaranteed cash savings. We will help estimate what can realistically be automated.
Tell us about the task your team keeps doing by hand.
Every morning, every Friday, or every time an order comes in. Small tasks and larger workflows are both welcome. The evaluation is free, and if we take it on, first deliverables are running in your operation within 30 days of kickoff.
Free evaluation. Fixed quote before work begins.
Related tasks
Plain automation
Stop re-keying the same data into two systems
Type it once. The second system is updated for you, every time.
Automation, AI where needed
Automate renaming, sorting and filing documents that arrive by email
They land in the right place, named the right way, the moment they arrive.
Everything we automate
Fourteen tasks, each with what it takes today, what we build instead, and what shapes the scope.