Before
The same data typed into two systems that don't talk to each other.
After
Type it once. The second system is updated for you, every time.
Plain automation
Stop re-keying the same data into two systems
The same data typed into two systems that don't talk to each other. Type it once. The second system is updated for you, every time.
In short
The same order, customer or invoice is typed into a second system because the two were never connected. We connect them so the record is entered once and the second system is updated on its own. Plain automation, no AI. Usually a single-task automation, $7,500 to $25,000, smaller when both systems have proper connections. First deliverable running within 14 days.
- Free evaluation
- Fixed quote before work begins
- First deliverable running in 14 days, guaranteed
- Small tasks welcome
What this costs you today
An order, a customer, an invoice goes into one system. Then someone types the same thing into a second system, because the two were never connected. It happens a few dozen times a day, in the gaps between other work, so nobody sees it as a job. It is one.
Every re-key is a chance for a typo. When the two systems disagree, someone has to work out which one is right, and that takes longer than the typing did.
Call a fully loaded employee $45,000 a year, as an illustration. In the companies we meet, re-keying typically eats 5 to 10 hours a week across the people who do it. Ten hours is a quarter of a person, spent typing what a computer already has.
- Typical time
- 10 hrs / week
- That is
- a quarter of a person
- At an illustrative $45,000 a year
- $11,250 / year
Typical figures, using $45,000 as an illustrative fully loaded cost. Your numbers go in the calculator below. If your version is a couple of hours a week, that still counts. Or open these figures in the calculator and change them.
How it works
- 1
Step 1
We look at both systems and how each one can be reached: a connection, a file exchange or only its screens.
- 2
Step 2
We map the fields with you once, including what to do when a record does not have a match on the other side.
- 3
Step 3
We build the link so a save in the first system creates or updates the record in the second.
- 4
Step 4
Records that cannot be matched are set aside with a note instead of guessed at.
- 5
Step 5
One record type goes live within 14 days. Others follow if you have them.
What CBIT builds instead
We connect the two systems. When a record is saved in the first, the second is updated for you. If a system has a proper connection, we use it. If it only has screens, the automation fills them in the way a person would.
We map the fields once, with you, so the right data lands in the right place. If a record cannot be matched, it is set aside with a note rather than guessed at.
Plain automation handles most repetitive work. We use newer tools only where they clearly earn their place, and we tell you when we do. Connecting two systems does not need them.
What the person gets back is the second entry. They type it once and move on.
Plain automation or AI?
This is plain automation. No AI. The two systems need to be connected. Once they are, the second entry happens on its own.
Automation vs. AI: which one your task needsOne example, names left out
Real work from real clients, with the names left out. What matters is the shape of the problem, and how often we see it.
Price band and timeline
- Usually
- Single-task automation
- Band
- $7,500–$25,000
- First deliverable running
- Within 14 days
This kind of project
A focused version may be a small project
Two systems with proper connections and a short list of fields is a small, clearly defined job. Systems with screens but no connection, or records that need matching before they can be copied, take more work. We look at both systems before we recommend anything.
- Small tasks and larger workflows are both welcome. We look at what needs to happen and give you a fixed quote before work begins. No hourly meter.
- First deliverable running in 14 days, guaranteed.
- Changes to outside systems (a portal redesign, a vendor's API change) may require separately quoted repair work. We tell you when that happens.
All prices and the guaranteeWhat business automation actually costs
Run your own numbers.
Set to the typical figures for this task. Change them to match your team, however small the number.
What this task costs you in time
Hours a week, times the people doing it, at whatever a person costs you. $45,000 a year is an illustration; set it to your own figure.
People doing this work
1
Hours each, per week
Half an hour counts. 40 is a full week.
10
Fully loaded cost per person, per year
Salary, benefits, taxes, overhead. $45,000 is an illustration; set it to yours.
$45,000
Time spent on this task
10 hrs / week
About 520 hours a year of a person's time.
- Labor value of that time
- $11,250 / year
- Your project price
- Fixed quote after a free evaluation
These figures show the value of time spent on the task, not a project quote or guaranteed cash savings. We will help estimate what can realistically be automated.
Questions about this task.
Do both systems need an API?
No. Where a system has an API, EDI or a file import, we use it. Where it only has screens, the automation fills them the way a person does, through your own login, after we review that system's terms with you. Two proper connections make it a smaller job; one system with screens only makes it larger.
Which direction does the data flow?
Whichever you need. Most teams enter in one system and want the other kept current. Two-way sync is possible and takes more rules, because both sides can change the same record. We say which you need after seeing both systems.
What happens when the two systems disagree?
The automation does not pick a winner. A record that cannot be matched, or a change that conflicts with what the other side has, goes on a short list with the reason. A person decides. That list is usually short once the field mapping settles.
How is this priced?
A short list of fields between two connected systems is a single-task automation, $7,500 to $25,000, and sits at the low end. Screens instead of connections, or records that need matching before they can be copied, move it up. The quote is fixed after the free evaluation.
How long until it is running?
The first record type is syncing in your operation within 14 days of us having access to both systems. If the second system has no connection and needs its screens automated, we say so in the quote and the tier is 30 days.
Tell us about the task your team keeps doing by hand.
Every morning, every Friday, or every time an order comes in. Small tasks and larger workflows are both welcome. The evaluation is free, and if we take it on, the first deliverable is running in your operation within 14 days, guaranteed.
Free evaluation. Fixed quote before work begins.
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Guide
Automation vs. AI: which one your task needs
A simple test you can run on your own task, and the places where each one earns its place.
Everything we automate, with what goes into each one.