Before
The same reminder, written and sent by hand, to the same list, every week.
After
It goes out on schedule with the right details, and only to the people who still need it.
Plain automation
Automate sending the same reminder on a schedule
Someone writes and sends the same reminder every week, to the same people, by hand. It goes out on schedule with the current details filled in, and nobody has to remember.
In short
The same reminder written and sent by hand every week to the same people. We build a job that runs on your schedule, works out who still needs it from your own records, fills in the details and sends it by email or text. Plain automation, no AI. Usually a quick task, from $2,500. First deliverable running within 7 days.
- Free evaluation
- Fixed quote before work begins
- First deliverable running in 14 days, guaranteed
- Small tasks welcome
What this costs you today
Every Friday someone reminds the team to submit timesheets. Every month someone reminds customers their renewal is coming. Every morning someone tells the warehouse what is due. The reminder is the same, only the names and dates change, and a person sends it because nobody set it up not to.
It gets forgotten on a busy week. It goes to the wrong list. The person who sends it is the only one who knows who is on it.
Call a fully loaded employee $45,000 a year, as an illustration. Reminders typically take 5 to 10 hours a week once you count looking up who needs one. Ten hours is a quarter of a person.
- Typical time
- 10 hrs / week
- That is
- a quarter of a person
- At an illustrative $45,000 a year
- $11,250 / year
Typical figures, using $45,000 as an illustrative fully loaded cost. Your numbers go in the calculator below. If your version is a couple of hours a week, that still counts. Or open these figures in the calculator and change them.
How it works
- 1
Step 1
We find where the list lives: a spreadsheet, your system, a calendar.
- 2
Step 2
We write the message once, with the fields that change filled in from the record.
- 3
Step 3
The job runs on schedule, reads the list fresh, and sends only to people who still need it.
- 4
Step 4
Replies and exceptions go to a person.
What CBIT builds instead
We build a job that runs on your schedule, works out who needs the reminder from your own records, fills in the details, and sends it by email or text. The list is never stale because it is read fresh each time.
Replies and exceptions go to a person. If someone has already done the thing, they do not get the reminder.
Plain automation handles most repetitive work. We use newer tools only where they clearly earn their place, and we tell you when we do. A scheduled reminder does not need them.
What the person gets back is Friday afternoon, and the calendar entry they no longer need.
Plain automation or AI?
This is plain automation. No AI. A reminder on a schedule is the simplest job there is.
What business automation actually costsOne example, names left out
Real work from real clients, with the names left out. What matters is the shape of the problem, and how often we see it.
Price band and timeline
- Usually
- Quick tasks
- Band
- From $2,500
- First deliverable running
- Within 7 days
This kind of project
Often a small project
One list, one message, one schedule is about as small as a project gets. It grows when the list lives in several systems, when the rules for who gets what are involved, or when replies need handling. A reminder with an approval step is a different job from a reminder with a list.
- Small tasks and larger workflows are both welcome. We look at what needs to happen and give you a fixed quote before work begins. No hourly meter.
- First deliverable running in 14 days, guaranteed.
- Changes to outside systems (a portal redesign, a vendor's API change) may require separately quoted repair work. We tell you when that happens.
All prices and the guaranteeWhat business automation actually costs
Run your own numbers.
Set to the typical figures for this task. Change them to match your team, however small the number.
What this task costs you in time
Hours a week, times the people doing it, at whatever a person costs you. $45,000 a year is an illustration; set it to your own figure.
People doing this work
1
Hours each, per week
Half an hour counts. 40 is a full week.
10
Fully loaded cost per person, per year
Salary, benefits, taxes, overhead. $45,000 is an illustration; set it to yours.
$45,000
Time spent on this task
10 hrs / week
About 520 hours a year of a person's time.
- Labor value of that time
- $11,250 / year
- Your project price
- Fixed quote after a free evaluation
These figures show the value of time spent on the task, not a project quote or guaranteed cash savings. We will help estimate what can realistically be automated.
Questions about this task.
Where does the list come from?
From wherever it already lives: a spreadsheet, your operations or practice system, a calendar. The job reads it fresh each time, so it is never stale. If the list is in several places, that adds a little scope.
Can it skip people who already did the thing?
Yes, if your records show it. Timesheets submitted, invoices paid, forms returned: the job checks before sending, so nobody gets reminded about something they finished.
Email or text?
Either, or both. Email is the default. Text messages need a sending service on your account and consent from the people receiving them, which we set up with you.
How is this priced?
One list, one message, one schedule is a quick task, from $2,500. Rules about who gets what, lists spread across systems, or replies that need handling move it into a single-task automation, $7,500 to $25,000. The quote is fixed after the free evaluation.
How long until it is running?
For a quick task, the first reminder goes out on schedule within 7 days of us having access to the list.
Tell us about the task your team keeps doing by hand.
Every morning, every Friday, or every time an order comes in. Small tasks and larger workflows are both welcome. The evaluation is free, and if we take it on, the first deliverable is running in your operation within 14 days, guaranteed.
Free evaluation. Fixed quote before work begins.
Related tasks
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Reminders go out on schedule. The team sees only the accounts that need a conversation.
Plain automation
Automate the weekly report that only one person knows how to build
It builds itself every Monday at 6am. Nobody has to know how anymore.
Guide
What business automation actually costs
What makes a project small or large, how the fixed quote works, and how the cost compares to the time the task takes today.
Everything we automate, with what goes into each one.