Before
The same reminder, written and sent by hand, to the same list, every week.
After
It goes out on schedule with the right details, and only to the people who still need it.
Plain automation
Automate sending the same reminder on a schedule
Someone writes and sends the same reminder every week, to the same people, by hand. It goes out on schedule with the current details filled in, and nobody has to remember.
- Free evaluation
- Fixed quote before work begins
- First deliverables in 30 days, guaranteed
- No staff replaced
What this costs you today
Every Friday someone reminds the team to submit timesheets. Every month someone reminds customers their renewal is coming. Every morning someone tells the warehouse what is due. The reminder is the same, only the names and dates change, and a person sends it because nobody set it up not to.
It gets forgotten on a busy week. It goes to the wrong list. The person who sends it is the only one who knows who is on it.
Call a fully loaded employee $45,000 a year, as an illustration. Reminders typically take 5 to 10 hours a week once you count looking up who needs one. Ten hours is a quarter of a person.
- Typical time
- 10 hrs / week
- That is
- a quarter of a person
- At an illustrative $45,000 a year
- $11,250 / year
Typical figures, using $45,000 as an illustrative fully loaded cost. Your numbers go in the calculator below. If your version is a couple of hours a week, that still counts.
What CBIT builds instead
We build a job that runs on your schedule, works out who needs the reminder from your own records, fills in the details, and sends it by email or text. The list is never stale because it is read fresh each time.
Replies and exceptions go to a person. If someone has already done the thing, they do not get the reminder.
Plain automation handles most repetitive work. We use newer tools only where they clearly earn their place, and we tell you when we do. A scheduled reminder does not need them.
What the person gets back is Friday afternoon, and the calendar entry they no longer need.
Is this AI?
This is plain automation. No AI. A reminder on a schedule is the simplest job there is.
What business automation actually costsOne example, names left out
Real work from real clients, with the names left out. What matters is the shape of the problem, and how often we see it.
What shapes the scope and the quote
This kind of project
Often a small project
One list, one message, one schedule is about as small as a project gets. It grows when the list lives in several systems, when the rules for who gets what are involved, or when replies need handling. A reminder with an approval step is a different job from a reminder with a list.
- Small tasks and larger workflows are both welcome. We look at what needs to happen and give you a fixed quote before work begins. No hourly meter.
- First deliverables in 30 days from kickoff, guaranteed.
- Changes to outside systems (a portal redesign, a vendor's API change) may require separately quoted repair work. We tell you when that happens.
Run your own numbers.
Set to the typical figures for this task. Change them to match your team, however small the number.
What this task costs you in time
Hours a week, times the people doing it, at whatever a person costs you. $45,000 a year is an illustration; set it to your own figure.
People doing this work
1
Hours each, per week
Half an hour counts. 40 is a full week.
10
Fully loaded cost per person, per year
Salary, benefits, taxes, overhead. $45,000 is an illustration; set it to yours.
$45,000
Time spent on this task
10 hrs / week
About 520 hours a year of a person's time.
- Labor value of that time
- $11,250 / year
- Your project price
- Fixed quote after a free evaluation
Tell us about this task
These figures show the value of time spent on the task, not a project quote or guaranteed cash savings. We will help estimate what can realistically be automated.
Tell us about the task your team keeps doing by hand.
Every morning, every Friday, or every time an order comes in. Small tasks and larger workflows are both welcome. The evaluation is free, and if we take it on, first deliverables are running in your operation within 30 days of kickoff.
Free evaluation. Fixed quote before work begins.
Related tasks
Plain automation
Automate chasing invoices, statements and signatures
Reminders go out on schedule. The team sees only the accounts that need a conversation.
Plain automation
Automate the weekly report that only one person knows how to build
It builds itself every Monday at 6am. Nobody has to know how anymore.
Everything we automate
Fourteen tasks, each with what it takes today, what we build instead, and what shapes the scope.